Westside Community Park Committee Meeting
January 6, 2010

The meeting was called to order at 6:01 p.m by Dennis

We have a quorum

Minutes of November meeting were approved, Charlie motion, Wanda - second.

Old Business: Annual Board of Directors meeting was held 12.21.09, the current board was re-elected with the addition of Wanda.
	Chairperson - Dennis
	Vice Chairperson - Hugh
	Financial Officer - Jeff
	Secretary - Carol
It was decided that in 2010, the Board of Directors meeting will follow the regular meeting in November.

Doug made a report on the maintenance at the dog park. They picked up star thistle and hope to finish running the grindings out to the corned. The dog people want a plan for the layout of the dog park so that they can go over it and maybe submit their own ideas.

Andreas knows what needs to be done to the soccer fields to make them ready for soccer season.

Rick Labecki has volunteered to spray the park for us as he still has a license to do that. The park will need to purchase the spray and ect. Doug said that we may split the cost with the city. Pre-emergent needs to go in March and emergent in May after the weeds have come up.

Fundraiser Organization: We need to get together with Beth, we may be planning something in the spring.

Phase II Timeline & Budget: We need to issue a time line for the Stewardship Council Grant. We need to include Phase II time line and budget, showing when the work was done.

Ruzicka & Associates Engineering will do a final engineering for us and for final site preparation, Bob Peters needs final grading information from Ruzicka Engineering.

We need to look and see what kind of sprinklers we need for the future phase, possibly there are new sprinklers available that are more water efficient than the ones we are using on Phase I.

Electrical: We need to talk about what we want to do with electricity. Lighting conduit needs to be researched for future light installation. The plan is to eventually have underground power lines. Plan to go with conduit and pole boxes then wire can be pulled through later.

Costs for hydro-seeding, $8,500.00 and the cost for dugouts and backstops, 4 dugouts and 2 backstops needed. (Mtn. Vista Middle School paid $3,200 for their materials only).

We need to plan to turn in a time line and budget by February or March. We will pay Bob Peters for his services and Ruzicka Engineering will donate theirs.

We also need to contact someone to do a soil analysis for us, Sunland Analytical is a company that was recommended.

New Business: John Courtney and Bruce Irwin are grand writers in attendance at our meeting. They explained that they started their grant writing business back in 1990. They receive a $1,000.00 retainer and they will be compensated at the end of the grant writing process if we are awarded the grant. The total amount of the grant we are hoping to receive is $5,000,000.000

If you receive the grant, any work done on the park after July 2, 2009 will be covered by the grant.

We need to come up with a whole new park with a new recreation facilities. Which means Phase II and Phase III will be a whole new park, with a different name from Phase I.

John Courtney said he likes to walk the area to help him visualize what needs to be completed, including nice bathrooms as well. His plans are to have a shovel-ready project in September of 2010.

We need to figure out how to separate the old park from the new park to gain 3 points more on the application. It is park of the application process to show we hold community work-shops and as many as 3 a day can be held. The application process needs to list that at least 5 work-shops have been held.

It was advised that any chanted at the park need to be brought before the Parks and Recreation Committee.

At the end of the meeting the committee was discussing alternate layouts for the park with John Courtney and Bruce Irwin.

Meeting adjourned at 7:58 p.m